The Private Practice CRM and Marketing Platform
Bring your website, new patient inquiries, intake, booking and follow-up into one secure system. Built for doctors, clinicians and practice managers who are done juggling tools.
The Problem with a Practice Held Together by Workarounds
Clinical care runs on your EHR. Growth runs on whatever was added along the way.
New Patient Inquiries Fall Through
Calls, web forms and messages arrive in different places, and some never get a reply.
Front Desk Overload
Your team retypes intake answers and chases paperwork by phone.
No-Shows Cost Real Money
Reminders are manual or missing.
Marketing Without Measurement
You pay for a website and ads but cannot see which ones bring patients.
From New Inquiry to Returning Patient
One record follows each patient through the front office.
A Patient Finds You
On a fast, professional website with clear next steps.
They Reach Out
By form, call, text or chat, and a record is created automatically.
Intake Is Done Before They Arrive
Forms and consents are completed online.
The Visit Is Booked and Reminded
Online booking with email and text reminders.
They Come Back
Recall reminders, review requests and newsletters keep patients connected.
Built for a Growing Practice
Everything in front of your EHR, in one place.
Practice Website and Landing Pages
Pages for each service and provider that your team can update.
Patient Intake and Consent Forms
Secure forms that save straight to the patient record.
Online Booking and Reminders
Fewer phone calls and fewer no-shows.
Patient Pipeline
See every inquiry from first contact to booked visit.
Unified Inbox
Calls, texts, emails and chats in one place for the whole front desk.
Reviews and Recall
Automatic review requests and recall reminders.
Getting Started
Three Things to Set Up First
A simple starting point for your first week.
One Inbox for the Front Desk
Connect your practice phone number, email and web chat so every patient message lands in one shared inbox.
New Patient Intake
Move your paper forms online so new patients can complete them before they arrive.
Recall Reminders
Create a reminder that goes to patients who are due for a follow-up visit, with a link to book.
Compliance Is the Foundation.
A CRM is only appropriate for patient information when the right safeguards and agreements are in place. The HIPAA plan includes them.
Compliance is shared. Aspire Builder Pro provides the safeguards and a signed BAA, and your practice remains responsible for its own policies, staff training and how the tools are used.
- Signed Business Associate Agreement (BAA)
- Encrypted in Transit and at Rest
- Role-Based Access Controls
- Audit Logs and Activity Tracking
- Multi-Factor Login
HIPAA Plan, BAA Included
Our infrastructure provides the technical safeguards so you can focus on your patients.
Aspire Builder Pro vs. a Patchwork of Tools
Your EHR stays. The scattered front-office tools go.
| What You Need | Typical Patchwork | Aspire Builder Pro |
|---|---|---|
| Website | Agency or separate builder | Built-in |
| Intake Forms | Separate form tool | Built-in |
| Online Booking | Separate scheduler | Built-in |
| Signed BAA Across Tools | One vendor at a time | One BAA on the HIPAA plan |
| Team Logins | Priced per user | Unlimited users |
| Reviews and Recall | Separate tool | Built-in |
| Monthly Cost | Several subscriptions | $297 for everything |
Perfect for Independent Practices.
See It in Action
Watch how a new patient inquiry is captured, completed with intake and booked without a phone call.
Frequently Asked Questions
Everything you need to know about a CRM and marketing platform for private practices.
Run the Front Office From One Secure System.
Website, intake, booking and follow-up in one platform, with a signed BAA on the HIPAA plan.
