HIPAA Compliant Scheduling Software for Private Practices
Let patients book online, get reminders and complete intake before they arrive. Your calendar connects to your CRM, forms and payments, with a signed BAA on the HIPAA plan.
The Problem with Most Scheduling Tools
Popular booking apps were not built with patient information in mind.
No BAA on the Plan You Can Afford
Many scheduling tools only sign a Business Associate Agreement on their top tiers, or not at all.
Reminders That Say Too Much
Appointment reminders can reveal more than they should when you cannot control what they say.
A Calendar on an Island
Bookings sit in one app while intake forms, payments and patient records live somewhere else.
No-Shows With No Follow-Up
A missed appointment goes unnoticed, and nobody reaches out to rebook.
From Booking Link to Booked Visit
One flow from the first click to the follow-up.
The Patient Picks a Time
They choose from your real availability on your website or a booking link.
The Appointment Lands on Their Record
The booking is saved to the contact in your CRM, alongside their forms and messages.
Intake Goes Out Automatically
The right intake or consent form is sent as soon as they book.
Reminders Reduce No-Shows
Email and text reminders go out on the schedule you set, with wording you control.
Follow-Up Happens on Its Own
After the visit, rebooking prompts, review requests and no-show follow-ups run automatically.
Built for a Busy Front Desk
Everything your calendar needs, connected to everything else.
Online Booking Calendars
Share a booking page or embed a calendar on your website.
Custom Availability
Set hours, buffers and appointment lengths by service and by provider.
Automatic Reminders
Email and text reminders with wording you choose.
Rescheduling Workflows
Patients can reschedule from a link, and your calendar updates.
Calendar Sync
Sync with Google and Outlook calendars so you are never double booked.
Encrypted and BAA-Backed
Encryption in transit and at rest, plus a signed BAA on the HIPAA plan.
Compliance Is the Foundation.
A scheduling tool is only appropriate for patient information when the right safeguards and agreements are in place. The HIPAA plan includes them.
Compliance is shared. Aspire Builder Pro provides the safeguards and a signed BAA, and your practice remains responsible for its own policies, staff training and how the tools are used.
- Signed Business Associate Agreement (BAA)
- Encrypted in Transit and at Rest
- Role-Based Access Controls
- Audit Logs and Activity Tracking
- Multi-Factor Login
HIPAA Plan, BAA Included
Our infrastructure provides the technical safeguards so you can focus on your patients.
Aspire Builder Pro vs. Standalone Scheduling Apps
A booking link is only one piece of the visit.
| What You Need | Standalone Scheduler | Aspire Builder Pro |
|---|---|---|
| Signed BAA | Often top tier only | Included on the HIPAA plan |
| Reminder Wording | Limited control | You control it |
| Saves to Patient Record | Separate system | Automatic |
| Intake Forms | Separate tool | Built-in |
| Payments and Deposits | Separate tool or add-on | Built-in |
| No-Show Follow-Up | Manual | Automated |
| Monthly Cost | Per user, per tool | $297 for everything |
Perfect for Practices That Book Patients
See Scheduling in Action
Watch how a booking becomes a patient record, triggers intake and reminders, and follows up after the visit.
Frequently Asked Questions
Everything you need to know about HIPAA compliant scheduling.
Fill Your Calendar Without Chasing Anyone.
Online booking, reminders and follow-up in one platform, with a signed BAA on the HIPAA plan.
