HIPAA Compliant Email Marketing for Private Practices
Send newsletters, nurture sequences and patient updates from the same secure system that holds your contacts. Your list, forms and booking stay connected, with a signed BAA on the HIPAA plan.
The Problem with Most Email Tools
A patient list is not an ordinary mailing list.
No BAA, No Patient List
Most popular email platforms will not sign a Business Associate Agreement on their standard plans. A list of your patients may itself be protected information.
Your List Lives in Two Places
Contacts are exported from one system and uploaded to another, and they drift out of date.
One Message for Everyone
Without tags and segments, every person gets the same email whether it fits them or not.
No Link to Booking
An email earns a click, but the reader still has to hunt for a way to book.
From New Contact to Loyal Patient
Email that follows the relationship.
A Contact Joins Your List
From a form, a booking or an import, with their consent recorded.
They Are Tagged and Segmented
By service, interest or status, so messages stay relevant.
A Welcome Sequence Starts
Helpful emails go out automatically over the first days and weeks.
Campaigns Go to the Right People
Send newsletters and updates to the segments that should get them.
Clicks Turn Into Bookings
Every email can link straight to your booking calendar.
Email Built Into Your Practice
Your email tool and your patient list, finally in the same place.
Email Campaigns
Design and send newsletters and announcements with a drag and drop editor.
Automated Sequences
Welcome, onboarding, recall and reactivation emails that run on their own.
Tags and Segments
Send by service, provider, status or interest.
Connected to the CRM
Every send and reply sits on the contact's record.
Booking Links Built In
Point readers straight to your calendar.
Encrypted and BAA-Backed
Your contact list and email content are stored with encryption, and a signed BAA is included on the HIPAA plan.
Compliance Is the Foundation.
An email platform is only appropriate for patient information when the right safeguards and agreements are in place. The HIPAA plan includes them.
Compliance is shared. Aspire Builder Pro provides the safeguards and a signed BAA, and your practice remains responsible for its own policies, staff training and how the tools are used.
- Signed Business Associate Agreement (BAA)
- Encrypted in Transit and at Rest
- Role-Based Access Controls
- Audit Logs and Activity Tracking
- Multi-Factor Login
HIPAA Plan, BAA Included
Our infrastructure provides the technical safeguards so you can focus on your patients.
Aspire Builder Pro vs. Generic Email Platforms
Your patient list deserves more than a mailing tool.
| What You Need | Generic Email Platform | Aspire Builder Pro |
|---|---|---|
| Signed BAA | Often unavailable | Included on the HIPAA plan |
| Contact List | Separate copy to maintain | Lives in your CRM |
| Segments From Forms and Bookings | Manual tagging | Automatic |
| Booking Links | Separate tool | Built-in |
| Automated Sequences | Higher tiers | Included |
| Text Message Follow-Up | Separate tool | Built-in |
| Monthly Cost | Grows with list size | $297 for the platform |
Perfect for Practices That Stay in Touch
See Email Marketing in Action
Watch how a new contact is tagged, enters a welcome sequence and books from a link in an email.
Frequently Asked Questions
Everything you need to know about HIPAA compliant email marketing.
Stay in Touch Without Leaving Your Secure System.
Newsletters, sequences and patient updates in one platform, with a signed BAA on the HIPAA plan.
