The CRM and Website Platform for Therapists and Mental Health Practices
Turn website visitors into booked consults without living in your inbox. Aspire Builder Pro runs your website, inquiries, intake and follow-up in one place, with a signed BAA on the HIPAA plan.
The Problem with Running a Practice From Your Inbox
Your EHR handles notes and billing. Everything before the first session is still on you.
Inquiries Go Unanswered
A prospective client reaches out between sessions and waits days for a reply.
A Website That Cannot Take a Request
Your site has a phone number and a contact form that lands in a crowded inbox.
Intake by Email Attachment
Paperwork goes back and forth as PDFs, and some of it never comes back.
Tools Without a BAA
The form, calendar and email tools you picked up along the way were never meant for client information.
From First Visit to First Session
A calm, clear path for people at a hard moment.
Someone Finds Your Practice
On a website that explains who you help and how to start.
They Request a Consult
Through a secure form or booking link, with no phone tag.
You Respond Automatically
A warm confirmation goes out right away with next steps.
Intake Is Completed Online
Forms and consents are signed before the first session.
You Stay in Touch
Reminders, check-ins and waitlist updates run on their own.
Built for a Therapy Practice
The front office you do not have time to be.
Practice Website
Pages for your specialties, approach and fees that you can edit yourself.
Secure Inquiry and Intake Forms
Consult requests, intake packets and consents with e-signatures.
Consult Booking
Let prospective clients book a free consult from your real availability.
Client Pipeline
See who inquired, who booked, who is on the waitlist and who needs a follow-up.
Reminders and Follow-Up
Appointment reminders and gentle check-ins by email or text.
Groups, Workshops and Courses
Sell and host groups, workshops and educational content.
Getting Started
Three Things to Set Up First
A simple starting point for your first week.
Your Consult Request Form
Put a short, secure form on your contact page that asks only what you need to decide on fit. Keep clinical detail for the intake packet.
Your Intake Packet
Combine your intake questions and consent forms into one online packet that goes out automatically once a consult is booked.
Your Reminder Sequence
Set a confirmation and two reminders for each session, with wording that does not reveal why the client is seeing you.
Compliance Is the Foundation.
A CRM is only appropriate for patient information when the right safeguards and agreements are in place. The HIPAA plan includes them.
Compliance is shared. Aspire Builder Pro provides the safeguards and a signed BAA, and your practice remains responsible for its own policies, staff training and how the tools are used.
- Signed Business Associate Agreement (BAA)
- Encrypted in Transit and at Rest
- Role-Based Access Controls
- Audit Logs and Activity Tracking
- Multi-Factor Login
HIPAA Plan, BAA Included
Our infrastructure provides the technical safeguards so you can focus on your patients.
Aspire Builder Pro vs. a Patchwork of Tools
Your EHR stays. The scattered front-office tools go.
| What You Need | Typical Patchwork | Aspire Builder Pro |
|---|---|---|
| Website | Separate builder | Built-in |
| Inquiry and Intake Forms | Separate form tool | Built-in |
| Consult Booking | Separate scheduler | Built-in |
| Signed BAA Across Tools | One vendor at a time | One BAA on the HIPAA plan |
| Follow-Up and Waitlist | Manual | Automated |
| Email Newsletter | Separate email tool | Built-in |
| Monthly Cost | Several subscriptions | $297 for everything |
Perfect for Mental Health Professionals
See It in Action
Watch how an inquiry becomes a booked consult, with intake and reminders handled automatically.
Frequently Asked Questions
Everything you need to know about a CRM and website platform for therapy practices.
Spend Your Energy on Clients, Not Admin.
Website, inquiries, intake and follow-up in one platform, with a signed BAA on the HIPAA plan.
